Benefits of Email Archiving
1 | Get more out of your day | |
| Email steals time from companies every day. Rather than working on projects that can grow your business, employees are spending hours a week managing their inboxes. Archiving can simplify your email retention policy, allowing employees to think less abou their email and more about getting down to business. | ||
2 | Give your server a break | |
| The average corporate email account receives 18 MB of data every day. If emails aren't regularly deleted, your server can overload, causing costly slowdowns. By automatically archiving email, ArcMail Defender puts less stress on the server and gives employees the freedom to delete, knowing that if they need an email they’ll always be able to quickly retrieve it. | ||
3 | Keep your business-critical data secure | |
| Email has become so much more than a form of communication. Today it contains agreements, documents, notifications, contact information and many other kinds of critical business information. By automatically storing email records,your business can ensure that it’s not losing or misplacing the information you need. | ||
4 | Let your IT Staff do its job | |
| An IT staff is busy enough that it can’t afford to spend valuable time searching backup tapes for elusive emails. Archiving streamlines the email-retrieval process by making emails available to individual users so they can go about their business without bogging down your IT staff. | ||
| Mining your email | ||
5 | With the number of emails received each day, it’s inevitable that some may be missed or inadvertently deleted. By periodically searching an email archive, you can find sales leads and other pieces of useful information that you may have missed the first time around. | |
| eDiscovery that pays for itself | ||
6 | The legal discovery in a civil lawsuit can cost tens of thousands of dollars. In some cases the cost can be so high that just settling the lawsuit is a more cost-effective option. Archiving provides legal protection by guaranteeing that all email is recorded and unalterable. An intuitive search engine allows for the quick retrieval of all emails and attachments, saving thousands in legal fees. | |
| Following the law is good for business | ||
7 | Several federal regulations (Sarbanes-Oxley, HIPAA, etc.) require the retention of and access to email records for specific types of businesses and government entities. Email archiving ensures that all of your emails and attachments are stored in their original form, making you fully compliant with all government regulations. | |
| Protect against a crash | ||
8 | Storing emails and .PST files locally on individual desktops not only takes up space on the hard drive but it can also put this valuable information at risk if a computer crashes. Archiving ensures no matter what happens on each local computer, valuable emails will always be accessible. |